HR should be about long term strategy, not sorting through mountains of repetitive paperwork.

Talal Bayaa
Talal Bayaa is the CEO and co-founder of Bayzat, a UAE-based technology start-up that empowers businesses with smart and effective insurance & HR solutions. As Chief Executive Officer, Talal is responsible for providing the vision, overall leadership and strategic management for the company as well as ensuring the highest quality of the services provided.

With so many businesses starting up, closing down or restructuring in the UAE every year (i.e. more than 22,000 businesses were established in Dubai in 2015), a quick establishment process, effective overall management, and smooth operations are crucial for many to survive.

It’s a bit shocking then that over 50% of admin and HR departments’ time is spent on processing employee information rather than on strategic planning and contribution to the business growth of a company. 

To help ease the workload for their key departments, companies started considering the implementation of smart technologies that will allow automating many operations. 

While it might be regarded as an expensive initiative, the reality is that the automation of processes holds numerous benefits and doesn’t cost that much.

So, what are the main advantages of the automation that can help companies streamline their operations?

Time Saving

Researchers state that on an average, HR professionals waste 42% of their time on repetitive administration tasks filling the similar documents again and again to keep track of things and have everything filed. 

About 60% of HR experts agree that the daily management of employees’ records is one of their most time-consuming tasks, with only 10% of time remaining for strategic planning, business development, and improvement of the operations.

To remain competitive in an increasingly saturated market, companies should boost operational efficiency wherever possible. 

This is particularly important for small and medium businesses as they quite often have limited resources comparing to larger enterprises. By organizing their work efficiently, companies can save up to 40% of their employees’ valuable time.

Cost Saving

61% of HR professionals indicate that the daily management of employees’ records is their most time-consuming task. In an age where time equals money, it’s shocking that an average manager spends more than 6 hours per week sorting out employee time sheets. 

Just imagine the equal opportunity cost of the time you’ve just lost!

Operational efficiency with limited resources

If you are among those companies that have limited staff and resources, don’t start panicking yet. It just means that you need better tools to organize things in a more efficient way so that you can devote most of your time to strategic tasks. 

Automation tools can help you transfer your employee records from Excel to a cloud database in a few clicks, so there is no need to hire more staff to do such operations. 

The OCR technology makes the process even smoother with hands-free data entry options – just drag & drop files and the system will scan all information for you.

Automation of human resources can also help you eliminate repetitive tasks as the smart HR platforms keep all documents up to date and have a lot of templates to make your life easier. 

Automatic reminders (sent to you and employees) will help you stay on top of things and update missing information or expired documents in advance.

The digitalization is coming to every aspect of the business. Companies that won’t adapt fast and don’t learn how to implement smart technologies effectively risk being left behind.

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